Student Disabilities and Accommodations Policy and Form

CTS is committed to providing equal access to its programs of graduate professional education for all qualified students with learning, physical, medical or psychological conditions. Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 prohibit discrimination against individuals with disabilities. Accordingly, CTS makes admissions decisions without regard to disabilities, and CTS aims to provide reasonable accommodation for qualified individuals with a disability to ensure their access and participation in CTS’ programs.

All prospective students are expected to present academic credentials that meet or exceed the minimum requirements for admissions. Prospective students with disabilities are not required to identify themselves to the Networking, Recruitment & Admissions Office or the Student Disabilities and Accommodations Coordinator (“SDA Coordinator”). However, those requesting academic accommodations are required to meet with, or contact, the SDA as early as possible to allow for a review of documentation and the formulation of an accommodation plan. Accommodations may include:

  • Alternative test taking formats
  • Note-taking services
  • Recording lectures
  • Books in alternate formats
  • Adaptive technology
  • Extended time for tests and assignments

Accommodation Procedures
To request an accommodation, students must submit completed paperwork for each semester or course for which an accommodation is requested. Students should notify the SDA Coordinator as soon as possible to ensure that accommodations can be implemented as needed. Accommodations cannot be instituted retroactively. In other words, faculty are not obligated to accommodate prior exams, assignments, or any course related activity before an accommodation is discussed and processed. It is important that students requesting accommodations petition the SDA as early as possible.

In support of the written petition, students must submit relevant current documentation of a disability from a qualified health professional(s). The SDA Coordinator may forward these materials to an educational consultant with special training in disabilities who will suggest appropriate action to CTS.

Appropriate documentation should include:

  • A description of the disability, including duration and severity;
  • Test scores and interpretation, if relevant;
  • Information concerning prescribed medications and their potential side effects;
  • Assessment of substantial disability-based limitations and how they relate to the educational environment; and
  • Recommendations concerning educational accommodations.

All medical documentation must be reviewed and updated every three (3) years.  CTS reserves the right to request additional documentation, if needed. No documentation will result in a waiver of CTS admissions policies, regulations regarding acceptable behavior, or course objectives and requirements. All costs for testing and assessment in support of the petition are the responsibility of the student, although testing costs may be reimbursed by health insurance companies. Educational consultant charges are the responsibility of CTS. After receiving all documentation, the SDA Coordinator will recommend specific accommodations.

After a plan of action has been determined, the student must fill out a notification form, listing the instructors and academic adviser who should be notified about the learning disability and the recommended accommodations. The SDA Coordinator will consult with instructors about implementing the accommodation plan. Notification forms must be completed by the student each semester.

Disabilities and Accommodations 
Guidelines and Procedure for Written Petition and Documentation
To receive an accommodation, a student must:

  • Provide a doctor’s statement to the SDA Coordinator and request the Disability and Accommodations packet, which includes the CTS Disabilities and Accommodations Policy and the following forms:
    • Student Request for Accommodations
    • Student Permission to Release Information Regarding Notification of Disability
    • Notification of Accommodations with Instructor
  • Complete the Student Request for Accommodations form and give it to the SDA Coordinator.
  • Meet with the SDA Coordinator to discuss the desired accommodations.
  • Meet with each instructor to reach an agreement on accommodations, complete the Confidential Notification of Accommodations with Instructor form describing the agreement with the instructor, and obtain the instructor’s signature on the form. A separate form must be completed for each instructor.
  • Submit the completed paperwork to the SDA Coordinator as soon as possible.

All medical documentation must be reviewed and updated every three (3) years. All completed forms will be kept in the SDA Coordinator’s Office. Information about student disabilities is only provided to individuals on a need-to-know basis. The SDA Coordinator and the Academic Dean are available to consult with instructors about implementing the accommodation plan.

If a student requests accommodation directly from a faculty member without completing the procedures outlined above, the faculty member should counsel the student to contact the SDA Coordinator.  Accommodations for reported disabilities should not be provided without notification from the SDA Coordinator.

Any questions about the CTS disability policies and procedures should be directed to the Academic Dean’s office. The name and contact information for the SDA Coordinator is:

Karen Kelm

Click here to access the Student Disability and Accommodations Request Form