Vice President for Finance and Operations

Reports to: President
FLSA Status: Exempt
Payroll Status: Salaried

Education and/or Qualifications:
MBA and/or CPA or ten years experience at the executive level in finance or related experience. Experience in non-profit educational institutions would be valued, as would experience with fund accounting and budgeting; commitment to providing educational leadership for the Church; and experience with and knowledge of computer network systems and Excel.

Job Summary: Responsibilities include directing the seminary’s business operations, including budget and financial operations, capital planning, insurance and risk management and audit processes; providing supervision, direction, and leadership for auxiliary and support programs including facilities, Counseling Center, student housing, information technology and bookstore operations. Provide support for appropriate Trustee committees: Finance, Investment, Audit and Building/Grounds. Track and account for investments following proper accounting rules and regulations. Also must be comfortable with tracking numerous endowments (400 plus) and applying and updating spreadsheet in accordance with market activity and accounting regulations. This position will also function as the accountant for major programs of the Seminary. General responsibilities include monitoring budgets, preparing financial reports for management and the grant funding sources.

The Chief Operating Officer will report directly to the president and, as a member of the President’s Leadership Team, will work collaboratively with other executives, students, faculty, staff and external stakeholders to provide visionary leadership, policy direction, and management for all financial and operations-oriented aspects of the Seminary.

Essential Duties and Responsibilities

Strategic Direction:
  • Work with the President and the Seminary’s Leadership Team to help set strategic direction, identify key priorities, develop policy and protocols, and implement strategic initiatives for the Seminary.
  • Develop financial and operational models and analyses to support this strategic work

  • Track investments and prepare reports and entries to record monthly activity.
  • Execute trades and fund transfers.
  • Serve as liaison with Investment Advisors and Investment Committee re manager evaluation, selection and reporting.
  • Maintain current knowledge of markets & performance of fund managers.

Business Office:
  • Work with and oversee Director of Business Affairs in decisions and execution of processes and transactions-payroll, operating cash expenditures, capital expenditures and receipt of money, general ledger and preparation of meaningful financial reports.
  • Monitor and plan improvements for Business Office systems and processes to insure efficiencies and availability of complete and timely financial information to facilitate financial management by all budget managers, the President and Board of Trustees.
  • Oversee insurance (medical, liability, property) and all contracts with vendors and service providers.
  • Lead in the annual budgeting process for projected revenues, operating and capital expenditures. Monitor all budgets monthly, consult with budget managers regarding variances, and keep President, Cabinet, and Board Finance & Executive Committees advised regarding budget compliance matters.
  • Maintain 5-year financial model for Seminary including revenue projections, staffing levels, operating expense projections and capital expenditures.
  • Provide staff support to the Trustees' Finance and Property Committee and the Investment and Audit Subcommittees.
  • Collaborate with Seminary Advancement to monitor endowment funds and restricted gift funds to insure compliance with donor’s restrictions and Board designations.
  • Develop & monitor systems & reports to measure the financial contribution of operating units including Counseling Center, Apartments, Hospitality House, Bookstore, Library, Hospitality and certain special programs.
  • Work with Director of Business Affairs to comply with all reporting requirements of Federal, State & local Government Agencies as well as all reporting requests of Association of Theological Schools, National Association of College and University Business Officers, and others as appropriate.

Facilities Management:
  • Work with and oversee Director of Facilities in the management, maintenance and improvement of the Seminary’s grounds, buildings and operating equipment. 
  • Negotiate and execute contracts with routine service providers as well as vendors & contractors for capital improvements and major repairs.
  • Work with Director of Facilities and Building & Grounds sub-committee to maintain a 5 year plan for improvements to Campus building & grounds.
  • Work with Director of Facilities and Student Services to insure that students and Seminary guests have available well-maintained apartments and rooms at competitive prices.

Information Technology:
  • Work with Director of Information Technology to manage Seminary’s information technology systems, processes and programs. Work toward a goal of all technology needs of the Academic, Advancement, Business and Facilities and staff being met with current technology (hardware, software and support).
  • Work with Director of Information Technology to plan the necessary improvement of IT systems, processes and programs.
  • Work with Director of Information technology to develop and maintain a rolling 3 to 5 year plan to keep the Seminary current with service providers systems, licenses, and applications.

  • Supervise Bookstore operations and management.
  • Work with Bookstore Manager and Academic Dean to insure that bookstore serves the needs of the faculty, students and wider community at competitive prices.

Human Resources:
  • Work with Human Resources Director to administer employee benefits, compensation, training, evaluation and other HR matters as needed.

Hospitality Coordination:
  • Help coordinate facilities, technology, food service, scheduling, insurance and billing as functions of events hosted by CTS.

Critical Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and /or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Work Schedule and Travel:
This is a full-time position with benefits. Flexible work hours (37.5/week) are set in conjunction with the supervisor. While performing the duties of this job, the employee has minimal (­< 5%) overnight travel.

Resume, letter of interest and references sent to Sarah Evans